Deposits $41,436.95

Supplies/events include Easter Egg Hunt, End of the Summer Bash, and Cookies with Santa. Supplies include everything for clubhouse rentals- garbage bags, mop solutions, clorox etc. These supplies also include envelopes, stamps, and paper for dues for the first round of dues and the 90 days past due letters (the cost of stamps is majority of this)

Board Meeting November 6, 2025

Meeting start time: 7:05

Attendance: Curtis, Karissa, Molly, Tara, Katie, Kaci, Teri, and Luke

Vote Current and new members on to board‌
‌Curtis- President‌
‌Molly- Vice President‌
‌Karissa- Treasurer‌
‌Tara- Secretary‌
‌Katie- Clubhouse Manager‌
‌Teri- Member‌
‌Kaci- Member‌
‌Luke- Member

2025 financial wrap up- continue to have dues as $100 with no increase. We will add an option of a $20 payment towards the playground donations. Financial report will be available before January 31^st 2026.

Liens- checking in with Lawyer to see if he can assist with the process of putting liens on non-payment houses.

Southwood Wall- After the survey in 2025 was complete it shows that the wall is on the homeowners property line. The board voted to keep paying for insurance for the wall for major incidents (i.e accidents) but cosmetic maintenance will be on the homeowners. This decision was made because most of the damage is due to homeowners not removing trees that are against the wall. The other option would be to raise dues for everyone to maintain wall or to raise dues for just those along the wall to a higher price.

Events:

Cookies with Santa- Curtis will be Santa and Luke will be the elf

Easter Egg Hunt/Movie night- April 3^rd

Garage Sales- May 29^th- May 30^th Karissa will contact goodwill to see if we can get them to come.

Clubhouse:

Board agreed to get rid of several couches that are falling apart in the clubhouse. Flooring update was discussed with Curtis getting quotes for us. Luke will be redoing the bathroom with new tile.

2026 Goals:

1. Playground

2. New bathroom in clubhouse

3. Potential new flooring in main room and side room

4. Continue with social events such as food trucks and events

Meeting end time: 8:30

Outstanding dues as of 12/01/24

3- $75 Total $225
27- $84 = $2,268
7- $146= $1,022
7 $208- =$1,456
11- $270 =$2,970
12- various amounts- 12= $1,756 (partial payments)
36- $332 =$11,260
Late fees not paid= $178

103 not paid 21%

Total outstanding $20,957.00

Below is the income from clubhouse rentals

Clubhouse:

January $700
February $900
March $1000
April $700
May $1400
June $600
July $400
August $500
September $400
October $200.00
November $900
December $1200 expected

Total: $8700.00

Meeting Minutes for Southwood Association February 2024 Meeting

MEETING DETAILS:

Location: Southwood Clubhouse

Meeting Facilitator: Josh Donner, Karissa Brown

Secretary: Shari Boshart

Date: February 8, 2024 Time: 7:00pm

ATTENDEES:

Josh Donner, Curtis Adkins, Karissa Brown, Terri James & Shari Boshart, Katie Jones, Molly Vanatta, Kaci Behm, Paige Zamora and Jan Simodynes

PREVIOUS MEETINGS MINUTES:

The minutes from the previous meeting were reviewed and approved

APPROVAL OF AGENDA:

The agenda for the meeting was distributed and approved

UNFINISHED BUSINESS:

Item #1:Tennis Court/Basketball Court

Details:  2 Basketball steel backboards and hoops have been installed along with tennis court water drainage issues resolved. Total cost of project $15,808.18. There are continuing plans to finish the project with power washing and painting the Tennis/Basketball court and installing solar lights.

Item # 2 Financial Report and Dues update

Details: Southwood financial report was reviewed By Karissa Brown (Treasurer). 2024 dues have increased from $50-$75/year. This increased income will continue to support increasing inflation costs along with neighborhood improvements. Dues were sent out the first week of February. Total outstanding dues for 2024 is $50,245.00 (including past dues and late fees). The Financial report is posted on the Southwood website and facebook.

Item # 3 Newsletters

Details:. All meeting newsletters will continue to be available on the Southwood Neighborhood Association website.

Item # 4 Southwood Marketplace

Details: Southwood Marketplace is up and running on the Southwood website and several neighbors have taken advantage of the site.

Item # 5 Southwood Serpentine Wall

Details: Discussion on the condition of the serpentine brick wall surrounding the Southwood neighborhood. There are areas of crumbing wall within the neighborhood. In some cases trees maybe contributing to the crumbling. To further define property lines and identify responsible, all members agreed to get 1 property surveyed to identify property lines.-this process is ongoing

Item # 6 Clubhouse keyless door lock

Details: Clubhouse keyless door lock has been installed for the security and convenience of obtaining entry and locking after each rental.

Item # 7 Clubhouse rental agreements

Details: Katie Jones gave an update on Southwood Clubhouse rentals with no issues with the new online services.

Item # 8 Tree Removal. Several trees in the Southwood commons areas have been removed or trimmed by No Limits Tree Service.

Item # 9 Lawn Care and Snow Removal

Details: Keeping Southwood common areas looking beautiful with mowing, fertilizing and snow removal comes with a cost increase from $8,240.00(2022) to $20,733.75 (2023). We will continue with the same lawn & snow services since they continue to be the lowest bid. All members were in agreement.

Item #10 Southwood cell phone. Discussion regarding purchasing a Southwood cell phone for clubhouse rentals & Venmo account. Our Venmo account needs to be associated with a phone #, so instead of the account being linked to an individual members phone number, it will be linked to the association #. All members were in agreement to purchasing a cell phone-ongoing process

Item # 11 Clubhouse basement. Discussion on having the clubhouse basement evaluated for potential rental and additional Southwood income. Also getting an estimate for installing an outside water source for future landscaping.  All members were in agreement with the above-ongoing process.

Item # 12 Clubhouse and Southwood entry landscaping. Discussion on using a local garden group for clubhouse landscaping in exchange for providing the clubhouse for meetings at no cost. Limits on entry landscaping were cost (approx $2400/entry) along with no outside water source at the clubhouse or entries. We will continue to explore options for landscaping-ongoing process

Item # 13 Playground Discussion on applying for grants, fundraising and obtaining donations for renovating the existing playground with new equipment and playground surface. All members were in agreement with 2024 being a fund building year with proposed renovation late 2024-2025.

Item # 14 Upcoming Events

Details: Upcoming Southwood events are posted on the Southwood website under “”Events”. This continues to be a great success and a great way to meet your Southwood neighbors.

Next Event: Saturday March 16th-Easter event with Waffleman and Harbor Coffehouse trailers, Easter Bunny, balloon animal artist and more to kick off Spring! $500 budget was agreed by all members.

NEW BUSINESS

Item # 1 Southwood Businesses: discussion on supporting businesses within the Southwood neighborhood by listing services on the Southwood website-all members were in agreement.

Item #2 Clubhouse Flooring: discussion on new flooring for the Clubhouse. All members were in agreement to getting estimates for new flooring.

Item # 3 Southwood Spring Clean Up: discussion on setting a date for Southwood common’s area clean up. All members were in agreement to looking for a date in the Spring.

ADJOURNMENT

The meeting ended at 8:00pm

Next Meeting: Wednesday, May 8th-reminders will be posted on the Southwood Facebook page.

Minutes submitted by  Shari Boshart

Approved by  Karissa Brown

We love to see the change.... the bank account not so much. Below is the end of the year financial report for 2023. Please remember that a lot of the Southwood Maintenance was due to repairing the wall from the car crashes. (Insurance covered 3/4). This will also give you a good idea of why dues increased. Last year we spent $8,240.00 on yard/snow maintenance and this year, due to complaints, we spent $20,733.75.

We just sent out 2024 dues and this is how we are looking as of February 1st. We have 479 home in our little neighborhood!

The "Other" section includes people who have made payments already but didn't include the raise in dues. Members who had late charges but chose not to pay them. Those do not go away :) Members who have had credits from previous years but now have a balance.

Meeting Minutes for Southwood Association November Meeting

MEETING DETAILS:

Location: Southwood Clubhouse

Meeting Facilitator: Josh Donner

Secretary: Shari Boshart

Date: November 9, 2023 Time: 7:00pm

ATTENDEES:

Josh Donner, Curtis Adkins, Karissa Brown, Terri James, Paige Zamora, Shari Boshart, Katie Jones, Nila K, Maria B.

ABSENT: Kaci Behm

PREVIOUS MEETINGS MINUTES:

The minutes from the previous meeting were reviewed and approved

APPROVAL OF AGENDA:

The agenda for the meeting was distributed and approved

UNFINISHED BUSINESS:

Item #1:Tennis Court/Basketball Court

Details: 2 Basketball steel backboards and hoops have been purchased with plans to install before power washing and painting the Tennis/Basketball court.

Item # 2 Financial Report and Dues update

Details: Southwood financial report was reviewed. Dues update was presented by Karissa Brown (Treasurer). Outstanding payments were down to 26%. We will have another financial report done after the holidays.

Item # 3 Newsletters

Details: Paper newsletters will be mailed on a biannual basis, March & September. September 2024 Newsletter has been distributed. All meeting newsletters will continue to be available on the Southwood Neighborhood Association website.

Item # 4 Southwood Marketplace

Details: Southwood Marketplace is up and running on the Southwood website and several neighbors have taken advantage of the site.

Item # 5 Southwood Serpentine Wall

Details: Discussion on the condition of the serpentine brick wall surrounding the Southwood neighborhood. There are areas of crumbing wall within the neighborhood. In some cases trees maybe contributing to the crumbling. To further define property lines and identify responsible, all members agreed to get 1 property surveyed to identify property lines.-this process is ongoing

Item # 6 Clubhouse keyless door lock

Details: Clubhouse keyless door lock has been purchased and will be installed next week for the security and convenience of obtaining entry and locking after each rental.

Item # 7 Clubhouse rental agreements

Details: Clubhouse rental agreements will be going paperless with emailed contracts and electronic payment options. Southwood’s lawyer wrote of a new contract for us allowing us to be able to charge a credit if there is damage to the property.

Item # 8 Dues

Details: Karissa discussed adding credit card payment options for dues. The links will be added to the website. .

Item # 9 Upcoming Events

Details: Upcoming Southwood events are posted on the Southwood website under “”Events”. This continues to be a great success and per Facebook polling will be continued.

Saturday 12/9 Cookies with Santa @ 3pm with scratch art, ornaments, letters to Santa, Santa and elf with balloon arch for pictures.

NEW BUSINESS

Item # 1 Southwood Board Members. The following members were voted in for 2024

Josh Donner: President
Curtis Adkins: Vice President
Karissa Brown: Treasurer
Shari Boshart: Secretary
Kaci Behm: voting member
Terri James: voting member
Paige Zamora: voting member
Katie Jones: voting member
Molly Vanatta: voting member

Item #2 Southwood cell phone. Discussion regarding purchasing a Southwood cell phone for clubhouse rentals & Venmo account. Our Venmo account needs to be associated with a phone #, so instead of the account being linked to an individual members phone number, it will be linked to the association #. All members were in agreement to purchasing a cell phone.

Item # 3 Clubhouse basement. Discussion on having the clubhouse basement evaluated for potential rental and additional Southwood income. Also getting an estimate for installing an outside water source for future landscaping. All members were in agreement with the above.

Item # 4 Snow removal. Discussion on obtaining estimates for snow removal of the Southwood clubhouse parking lot and common area sidewalks. All members were in agreement with the above.

Item # 5 Dues Discussion on raising 2024 dues from $50-$75/year. The increased income will continue to support increasing inflation costs along with neighborhood improvements. The 2023 Financial update is available on the website. All members were in agreement with the above.

Item # 6 Clubhouse Katie will be taking over the clubhouse reservations and upkeep. She will be receiving $300 monthly for her services.  

Item # 7 Tree Removal. There are several trees in the Southwood commons area that are in need of removal or trimming. No Limits Tree Service has provided an estimate for the above service and all members were in agreement for removal and trimming. Terri James has agreed to research options for replacing removed trees in the Spring. No Limits Day Rate is $2,400 + removing the ash tree and stump is $600 giving us a total of $3,000.

Item # 8 Clubhouse and Southwood entry landscaping. Discussion on using a local garden group for clubhouse landscaping in exchange for providing the clubhouse for meetings at no cost. Limits on entry landscaping were cost (approx $2400/entry) along with no outside water source at the clubhouse or entries. We will continue to explore options for landscaping. We did discuss holiday decorations for the entries and all members were in agreement for a $200 budget for Christmas decorations.

Item # 9 Ruth Hill Thanksgiving backpack program. Discussion on donating $300 for the Thanksgiving backpack program at Ruth Hill. This will provide thanksgiving meal items for those in need. All members were in agreement for this much worthy cause.

Item # 10 Playground Discussion on applying for grants, fundraising and obtaining donations for renovating the existing playground with new equipment and playground surface. All members were in agreement to research options for the proposed 2024 renovation.

ADJOURNMENT

The meeting ended at 8:00pm

Next Meeting: Thursday, March 18th-reminders will be posted on the Southwood Facebook page.

Minutes submitted by Shari Boshart

Approved by Karissa Brown

Listed below are current charts showing comparisons over the last 3 years of expenses vs credits for Southwood. There are a couple of things to take into consideration.
1. Insurance checks for the wall have made some of the credits look higher than others but collections from dues are a huge part
2. Due to the number of complaints we received last summer, we had to switch lawn services and now pay more than double what we have been the last two years. We got several quotes and went with the option that was cheapest for both mowing and fertilizer.
3. You may look at the dues chart and think that 39% is still a lot of outstanding dues and we agree! In the last 3 months the $200 section has been cut in half. We are currently getting ready to send out second notices to those who still owe. The Title Company will always email us at the sale of someone’s home to see if they are caught up on dues. If they are not, they will collect them on our behalf at no cost to us.
4. Why did we repaint the clubhouse? The clubhouse is one of the biggest incomes for Southwood and repainting it and getting it fixed up will allow us to discuss raising the rent price to those OUTSIDE of the HOA. Don't worry we have no plans on raising the rent to members in the HOA again.
5. Why is our insurance so much? Why has our insurance gone up? Check out that beautiful brick wall that surrounds Southwood :)
6. The amount for the basketball court is currently the deposit to start the process. The total will change once the project is finished. The remaining balance (pending no issues) is $7,779.20 giving us a grand total of $9,724.00.

The board meeting was last night and several people brought up the fact that there is a definite up-tick in car thefts. Make sure you lock your car doors when you park for the night and be vigiliant, people were observed checking for locked cars and getting into unlocked cars along Tipperary a few nights ago around 3am.